In the last version, I kept focus areas - things that weren’t tasks but that I wanted to pay attention to during the current week - as list items in the Overall list. Short term tasks, for example, are typically up to two weeks out and things taking place beyond that usually still go in the Medium Term or Long Term lists, but the boundaries are not set in stone. These days I’m a bit more flexible with what goes where. Previously I just included the upcoming seven days or so in the Short Term list and anything farther out than that went into the Medium Term or Long Term lists. For example, instead of a Short Term list item being just “Monday” it’s now “Monday, 21 Oct”. Short term tasks now include the dateīecause I now solely use Workflowy for appointments, having the day of the week and its corresponding date is much more important than before. These days I don’t even bother adding appointments to the calendar app they go straight into Workflowy and that’s all that I reference.Īlso, and this is a very minor change, I’ve grown fond of using the em dash (-) instead of a colon to separate the time of an appointment from its description. In the past, I kept appointments in both the iPhone Calendar app and in Workflowy because I liked having appointments in the calendar for quick reference, but also liked having them in Workflowy so that I could plan tasks around them.Īs time went by, I found myself only referencing the Workflowy iPhone app while I was out because it represented my true schedule (appointments, deadlines, and tasks) much better than the calendar app alone did. Appointments now go in Workflowy and only Workflowy The blue circles correspond to the changes in the list below. The templateĪs with the template in the original write-up, black items are fixed and gray items are placeholders for content that you create. If you’re new to Workflowy or haven’t read my original post on it, I encourage you to check it out for context about these changes. A few of you mentioned that you found the original write-up helpful so I thought I’d share a list (naturally) of what’s changed since then.

I continue to use Workflowy more than any other app and have made a few changes to how I use it since I wrote the original post.

The NEXT-list is just the ToC-Click away always without me even needing to leave the page I am currently on.A few months ago I wrote How Workflowy Has Changed the Way I Work detailing how I use the Workflowy web and iPhone app to stay organized and get things done. When its done I just navigate from the menu to it and delete it. I just go through the pages in the morning and when I decide this needs to be done today I just circle it as a title. I use the supernote titles feature to mark anything across all the other pages (mostly projects and responsibilities and small things soon) that should be done NEXT (that's why I do not have anymore a next page as I had before).I use keywords to quickly navigate to one of the pages liste above under (1), basically each page having its 'title' as keyword (but this not being technically a title in the supernote sense).Now I use keywords and titles in a quite particular manner since a couple of weeks:.I have added the 'Inbox' as a quicklink -> I can always jot down some todos without yet worrying where to sort them.a 'weekly review' page to guide me through my weekly review.a number of Pages for Responsibilities and Projects (these are quite particular to my projects and circumstance).

I have a GTD Notebook that consists of the following pages.

I would be interested as well in how others work with it and what you think about these ideas. After doing some major changes, I am now quite satisfied with the system. Hi, for those interested in using the Supernote for their todo list, specifically using the getting things done system.

Gtd notetaker